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EmploymentASSISTANT RETAIL PROPERTY MANAGER
Description
Great opportunity for an experienced retail assistant Property Manager with 2+ years of shopping center experience. Portfolio consists of 7 shopping centers located in LA County. As the right-hand person to a busy property manager, you will be responsible for assisting with the operation, physical condition, financial performance of the portfolio and all related administrative tasks. We are looking for a sharp and extremely organized individual who is interested in the property management industry and wants to make a significant contribution to the company and the clients they serve.
Job Responsibilities
The Assistant Property Manager reports directly to and assists the Property Manager in coordinating all day-to-day operations of the portfolio including the management of service contracts as well as ensuring tenant and customer compliance with center policies.
- Promptly respond to tenant inquires and maintenance service calls.
- Assist in the collection and resolution of rent and other tenant charges
- Obtain insurance certificates from tenants and contractors.
- Prepare default notices and track the cure dates.
- Assist in the process of bidding, awarding and preparing service contracts.
- Prepare correspondence relating annual reconciliations, rent increases and sales for percentage rent.
- Inspects properties to ensure they are safe and to determine if repairs or maintenance are needed.
- Respond to property emergencies and is emergency contact for tenants.
- Assist in sourcing and coordinating agreements for leasing opportunities including kiosks, sponsorship, vending and other event revenue.
- Assist in the preparation and distribution of monthly reports.
- Collaborate with the property manager in the preparation of the yearly income and expense budgets.
- Coordinates tenant move-in/move-out procedures.
- Maintain tenant and vendor files.
- Maintain lease files including late fee, option to renew and water schedules.
- Maintain the reporting system for logging and tracks property operational issues such as roof leaks.
- Maintain the collection and data entry of retailer sales and the collection of certified sales reports.
- Periodically assist in processing invoices and researching payables as needed.
Requirements
- Bachelor's Degree and/or industry certification preferred.
- Minimum of 2 years property management experience assisting in the management of in-depth commercial real estate (preferably with retail shopping centers).
- Customer service oriented
- Reliable, proactive and effective problem solving skills and strong work ethic
- An effective communicator with the ability to listen well and exhibit excellent follow-through.
- Able to work under pressure, including prioritizing competing demands and meet deadlines.
- Able to establish systems to organize and handle workload.
- Promotes and fosters positive working relationships with clients, tenants, co-workers, management, and corporate staff.
- Microsoft Office proficiency required
- Yardi Property Management software preferred
- Spanish language a must
Contact Information:
Please fax resume and salary history to (310) 652-3165.
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